RTasks Payments

A/R Applying Private Payments

RTasks users who have licensed the ResiDex A/R or Accounts Receivable module can enter payments into RTasks.  By doing so, a user has the ability to print Statements vs Invoices out of RTasks.  The statement, unlike the invoice, shows the residents "new account balance" as well as any payments and adjustments that have been entered. 

Users with Roles 22 (Accounts Receivable) or 23 (Accounts Receivable Supervisor) can enter this data.

A/R Applying Non-Private Payments

Entering payments for Contract or Waiver payers is much like entering private payments. A user simply selects the "Other payer" option, then associates the payment with a resident.

Users with Roles 22 (Accounts Receivable) or 23 (Accounts Receivable Supervisor) can enter this data.

A/R Editing Batches/Payments

When entering payments in RTasks A/R (Accounts Receivable) module, there may be times when a wrong resident is selected or a wrong payment amount entered.  If the batch is not in a "closed" month, you are still able to edit this information.   

Users with Roles 22 (Accounts Receivable) or 23 (Accounts Receivable Supervisor) can enter this data.

To edit a payment or batch information, the batch first needs to be opened.

A/R Other Receipts

If you use ResiDex's Accounts Receivable, you may wish to enter "other receipts".  Other receipts can be associated with a resident name, or not. These payments are NOT displayed on the resident's statement or account overview.  It is often used for general reimbursement for non-residential accounts or to record security deposit payments that have been made.

Payments entered as Other Receipts WILL be reflected in reports such as:

  • Total Cash Receipts
  • Total Bank Deposits

Show all Unapplied Payments

When applying payments, you may choose to leave some or all of the payment "unapplied".  Unapplied payments will be reflected on the statement.

RTasks has a screen that allows users to view these unapplied payments as well as apply payments.