Clinical Tools

Controlled Med Counting

With RTask's  E-mar, users can track counts for controlled medications electronically as controlled meds are received from the pharmacy, at the point of medication administration, and any time on-demand (typically during shift changes).

MD Orders

MD Orders is a tool in RTasks that allows the nurse or supervisor to create a comprehensive document (detailing a given resident's meds, diagnoses, services, code status, allergies, etc...) that can be provided to the physician or prescriber to review and sign or 'certify' the orders for that resident for a specified period of time.  This may be required annually in some states, but might also be considered a 'best practice' after a resident is hospitalized, to communicate with the physician and ensure both facility and physician are in agreement on current resident status and plan of care.

This document will outline creating and printing an MD Order from within RTasks.

Nurse Med Setup/Review

RTasks EMARS will not only allow users to document the administration or declination of scheduled medications and unscheduled medications, but will first allow the nurse or manager to document that medications have been setup or reviewed/verified prior to the administration. With the ResiDex configuration option "Recap Med Setup" (i.e.Verify or Pour)" turned on, you will be able to mark each medication as being set up or reviewed/verified prior to administration by staff.

ResiDex staff can customize the term you would like to use, based upon your own medication policy and practices -  Med Setup, Med Review, or any variation on that.

Referrals & Appointments

Tracking resident appointments and creating an effective system of managing referrals is an important part of resident care.  Referral Appointments can be managed in RTasks and allows users to:

  • enter all upcoming appointments (even months ahead) and be able to view and manage these, create calendars and appointment reports
  • set up notifications which will show upcoming appointments
  • create referral forms that include all details about the appointment 
  • notify staff via RTask login reports of appointments that day, AND
  • assign specific staff to assist the resident in preparing for the appointment (this appears as a service in their "to do" list that day).
  • print the referral and/or vital signs to be sent with the resident and mark the service "complete"
  • add notes  to completed appointments--  summary of the appointment and  action items for coordination of care
  • mark as reviewed the referral appointment, conveying that the referral was completely addressed.
  • document and track not only face-to-face appointments, but also any time you have contacted the provider on the resident's behalf

The Referrals forms can be customized (both the Referral Types and formatted text). 

Resident Note Entry

Resident notes feature allows users to document and view narrative notes about the resident. Entry and viewing resident notes requires role "5 - Resident Notes".  

If a provider type should be able to read resident notes (but not enter them), access to Resident Note reports can be granted and resident notes viewed by navigating to Fax/Print > Reports > Category- Resident Notes.

Care Conference Management

Care Conferences with residents, families, and/or significant others may be held regularly or on an 'as needed' basis.  Care Conferences are an excellent opportunity to review resident status and progress, answer questions, and make plans moving forward.  

RTasks offers several ways to prepare for and document the minutes of a care conference.  

QA (Quality) Status

The electronic health record makes accessing data as simple as pulling a report.  RTasks QA Status option compiles reports for key quality indicators in one screen.

The ability to see each report within the QA Status screen is determined by which provider types have been granted access to the report when it was enabled.  

Receive Medications

Marking medications as received is a process by which resident medications received from the pharmacy can be documented as such.  

Some facilities use this feature just to document the receipt of controlled meds (and add an additional amount to the Pill count), then use the Med Setup/Review feature to document that they have either setup meds in a dosage box OR reviewed the card from the pharmacy.  

Other facilities opt to use the Receive Meds feature to document ALL meds received (and they may or may not document the Med Setup/Review step in the Clinical tab).


Report Management

RTasks offers a large number of reports, covering all aspects of care and service.  Users with the Supervisor Role (Role 13) have the ability to determine which reports are enabled for their staff, and which provider types should have access to those reports. 

Supervisors also have the ability to create folders of favorite reports, which makes locating reports simple!

Treatment Supervision

Whether required by regulation or performed as a best practice, the nurse should periodically review and assess the efficacy of treatments prescribed for the resident.  RTasks offer a means by which users can document these treatment supervisions.