Charting Restrictions

RTasks E-Charting records the date and time services are scheduled, as well well as the date and time they are charted (when a staff member marks the task as complete). As charting is a time sensitive issue, RTasks has settings to ensure charting is completed in a timely manner. These settings can prevent staff from completing charting on the wrong day and encourage starf to chart in "real time" as they perform the service.

The configuration "Charting Time Restriction" is turned ON by default; if your organization prefers, you may Opt-OUT and disable these more restrictive settings. 

Settings are based upon provider types (e.g. Nurses vs Aides) and also be Roles granted (Supervisor = Role 11 and Manager = Role 13).

With Charting Restrictions Enabled...

Medications-Scheduled

  • Aides may chart a scheduled medication up to 2 hours early or up to 4 hours late; a note is required if a scheduled med is charted more than 1 hour late. (Note: Simplified times are an exception to this rule.  A med with a simplified time (AM, PM, etc.) can be marked complete any time the same calendar day it was scheduled.)
  • Nurses, Supervisors  may chart a scheduled medication up to 12 hours early or up to 14 days late.  A note is required if charting a scheduled med over 2 hours early or over 4 hours late

Medications- Unscheduled 

  • Aides, Nurses, Supervisors or Managers may not chart a PRN medication as having been given at any future time
  • Aides may not chart a PRN medication as having been given more than 1 hour ago
  • Nurses, Supervisors, & Managers may chart a PRN up to 3 days late

Services

  • Aides can chart Home Care Services up to 12 hours early or up to 7 days late
  • Nurses, Supervisors, & Managers can chart Home Care Services up to 3 days early or up to 14 days late.
  • Any provider may chart Housing Services (housekeeping, laundry, etc...) up to 3 days early or up to 14 days late. 

Incidents

  • Aides can enter the initial incident up to 4 days following the incident
  • Nurses, Supervisors, & Managers can enter an incident up to 2 weeks late and enter a Clinical Review within 30 days of the initial incident entry.

With Charting Restrictions Disabled...

Medications- Scheduled

  • Any provider may chart scheduled medications up to 3 days early or up to 14 days late

Medications-Unscheduled

  • Aides, Nurses, Supervisors or Managers may not chart a PRN medication as having been given at any future time
  • Aides may not chart a PRN medication as having been given more than 1 hour ago
  • Nurses, Supervisors, & Managers may chart a PRN up to 3 days late

Services

  • Any provider may chart Housing Services or Home Care Services up to 3 days early or 14 days late. 

Incidents

  • Any Provider may chart an Incident in the present day and any day in the past  
  • Nurses, Supervisors, or Managers may perform an Incident Clinical Review for the present day and any incident in the past.