Understanding the terms used in ProsPex will help you manage your waiting list more effectively.
Lead Source (general): How did the prospect first make contact with you (ex. phone, internet, email)?
Referred By (specific): Who referred the prospect to you (ex. MD, social services, or another facility)?
Lead: an inquiry has been made through initial contact, but not yet committed to moving in.
Waiting List: the prospect has committed to moving in when a unit is available.
Preferred Waiting List: the prospect has an urgent need (ex. health) or has fulfilled his/her application requirements in order to move into the first available unit
Not Appropriate: after performing a pre-admission assessment or other evaluation, it has been determined that the acuity level of the prospect is not appropriate for your facility
Room Type: what style of unit is the prospect interested in?
Community: which area of your building is the prospect likely to move into?
Housing Type: which part of your facility is the prospect most suited for (ex. assisted living, memory care)?
Primary Contact: Will the primary contact be the prospect him/herself or will it be one of the emergency contacts listed?
Role: What role does the designated contact have in relation to the prospect (ex. POA, Guarantor)?
Relationship: What is the connection between the prospect and the contact (ex. daughter, friend)?
Task Manager: Create and manage tasks related to prospect contacts (ex. schedule tour, phone calls, mailings)