Resident Payer Setup

Each resident by default is considered “Private pay” when they are entered.  If you have residents who are on a waiver program or have contracted amounts those need to be entered for each resident. While Rent, Packages, and Supplemental packages are set up the same for private pay and waiver residents, the payer section ONLY needs “setup” for non private pay residents with contract amounts.

Resident Payers/Contract Rates:

Go to the Profiles > Resident tab and click on a Resident

  • Click Billing > Payers
  • Click Add New Payer
  • Select the Payer name from the list
  • Select the Program
  • Enter the amount and select the frequency
  • Optionally edit the contract start/end dates
  • A resident may have any combination of the following but the PROGRAM may only be used once per resident

Private: with Program “Services - Private”

Private: with Program “Rent - Private”

Private: with Program “Spenddown Private (Services)”

EW (Or any other payer): with Program “Services - EW”

EW (Or any other payer): with Program “Services - EW other”

GRH (Or any other payer): with Program “Rent GRH”


 Billing Screen for Clients with "Contract Amounts":

  • The Rent and Care Package fees will be set up as if the resident is private pay
  • The Supplemental packages will be specified individually if they are "included in the contract" amount

How it Works:

  • When billing is done - the Rent and/or HOUSING Supplemental packages (included in contract) will be contractually adjusted based on contracts with the programs

> Rent GRH

> Rent Private

  • Care Packages, SERVICE Supplemental packages (included in contract) and Fee for Service charges will be contractually adjusted off with the programs

> Services EW

> Services EW (Other)

> Services Private

> Spenddown Private (Services)